Event Code of Conduct

Inclusion is a process — one that takes work, attention and nurturing. It is our expectation that the practice of inclusion involves working through differences. Sharing diverse and divergent opinions is something we encourage, learning to do it in a respectful way is something we’re all practitioners of (and would like to help facilitate), and these tough conversations are part of what creating inclusion requires. When everything goes well, we can have these differences in respectful and productive ways.

When it does not go well, and it threatens the very inclusion we seek, the DEEP team will uphold the following code of conduct:

We would like all attendees, speakers, sponsors and volunteers at our conference to read and be familiar with the following code of conduct. We fully expect a wonderful experience for all participants. That happens when we all come together to ensure a safe and brave environment for everybody. Come be part of the change, do the hard work of inclusion, join us at DEEP.

Need Help?

You have our contact details in the emails we’ve sent. You can also contact the conference organizers by emailing deep@ocadu.ca or by contacting Jess Mitchell, Vera Roberts, or Jonathan Hung directly at jmitchell [at] ocadu [dot] ca; vroberts [at] ocadu [dot] ca; jhung [at] ocadu [dot] ca

License and attribution

The IDRC deeply respects and supports the work at Mozilla to keep the Internet open, free, inclusive, and fair. We are reproducing their Community Participation Guidelines and are doing so under a Creative Commons Attribution-ShareAlike license that Mozilla distributes it under originally.

These guidelines have been adapted with modifications from Mozilla’s original Community Participation Guidelines, the Ubuntu Code of Conduct, Mozilla’s View Source Conference Code of Conduct, and the Rust Language Code of Conduct, which are based on Stumptown Syndicate’s Citizen Code of Conduct. Additional text from the LGBTQ in Technology Code of Conduct and the WisCon code of conduct. This document and all associated processes are only possible with the hard work of many, many Mozillians.

The IDRC and the DEEP committee are committed to creating a space where everyone feels able to contribute safely, bravely and openly. Please read through the following guidelines for participation at DEEP

These guidelines aim to support a community where all people should feel safe to participate, introduce new ideas and inspire others, regardless of:

Background
Family status
Gender
Gender identity or expression
Marital status
Sex
Sexual orientation
Native language
Age
Ability
Race and/or ethnicity
National origin
Socioeconomic status
Religion
Geographic location
Any other dimension of diversity

Openness, collaboration and participation are core aspects of our work. We gain strength from diversity and actively seek participation from those who enhance it. These guidelines exist to enable diverse individuals and groups to interact and collaborate to mutual advantage. This document outlines both expected and prohibited behavior.

Expected Behavior

The following behaviors are expected of all DEEP attendees, speakers, sponsors and volunteers:

Be Respectful

Value each other’s ideas, styles and viewpoints. We may not always agree, but disagreement is no excuse for poor manners. Be open to different possibilities and to being wrong. Be kind in all interactions and communications, especially when debating the merits of different options. Be aware of your impact and how intense interactions may be affecting people. Be direct, constructive and positive. Take responsibility for your impact and your mistakes – if someone says they have been harmed through your words or actions, listen carefully, apologize sincerely, and correct the behavior going forward.

Be Direct but Professional

We are likely to have some discussions about if and when criticism is respectful and when it’s not. We must be able to speak directly when we disagree and when we think we need to improve. We cannot withhold hard truths. Doing so respectfully is hard, doing so when others don’t seem to be listening is harder, and hearing such comments when one is the recipient can be even harder still. We need to be honest and direct, as well as respectful.

Be Inclusive

Seek diverse perspectives. Diversity of views and of people on teams powers innovation, even if it is not always comfortable. Encourage all voices. Help new perspectives be heard and listen actively. If you find yourself dominating a discussion, it is especially important to step back and encourage other voices to join in. Be aware of how much time is taken up by dominant members of the group. Provide alternative ways to contribute or participate when possible.

Be inclusive of everyone in an interaction, respecting and facilitating people’s participation whether they are:

Remote (on video or phone)
Not native language speakers
Coming from a different culture
Using pronouns other than “he” or “she”
Living in a different time zone
Facing other challenges to participate

Think about how you might facilitate alternative ways to contribute or participate. If you find yourself dominating a discussion, step back. Make way for other voices and listen actively to them.

Understand Different Perspectives

Our goal should not be to “win” every disagreement or argument. A more productive goal is to be open to ideas that make our own ideas better. Strive to be an example for inclusive thinking. “Winning” is when different perspectives make our work richer and stronger.

Appreciate and Accommodate Our Similarities and Differences

DEEP folks come from many cultures and backgrounds. Cultural differences can encompass everything from official religious observances to personal habits to clothing. Be respectful of people with different cultural practices, attitudes and beliefs. Work to eliminate your own biases, prejudices and discriminatory practices. Think of others’ needs from their point of view. Use preferred titles (including pronouns) and the appropriate tone of voice. Respect people’s right to privacy and confidentiality. Be open to learning from and educating others as well as educating yourself; it is unrealistic to expect Mozillians to know the cultural practices of every ethnic and cultural group, but everyone needs to recognize one’s native culture is only part of positive interactions.

Lead by Example

By matching your actions with your words, you become a person others want to follow. Your actions influence others to behave and respond in ways that are valuable and appropriate for our organizational outcomes. Design your community and your work for inclusion. Hold yourself and others accountable for inclusive behaviors.

Behavior That Will Not Be Tolerated

The following behaviors are considered to be unacceptable under these guidelines.

Violence and Threats of Violence

Violence and threats of violence are not acceptable – online or offline. This includes incitement of violence toward any individual, including encouraging a person to commit self-harm. This also includes posting or threatening to post other people’s personally identifying information (“doxxing”) online.

Personal Attacks

Conflicts will inevitably arise, but frustration should never turn into a personal attack. It is not okay to insult, demean or belittle others. Attacking someone for their opinions, beliefs and ideas is not acceptable. It is important to speak directly when we disagree and when we think we need to improve, but such discussions must be conducted respectfully and professionally, remaining focused on the issue at hand.

Derogatory Language

Hurtful or harmful language related to:

Background
Family status
Gender
Gender identity or expression
Marital status
Sex
Sexual orientation
Native language
Age
Ability
Race and/or ethnicity
National origin
Socioeconomic status
Religion
Geographic location
Other attributes

is not acceptable. This includes deliberately referring to someone by a gender that they do not identify with, and/or questioning the legitimacy of an individual’s gender identity. If you’re unsure if a word is derogatory, don’t use it. This also includes repeated subtle and/or indirect discrimination; when asked to stop, stop the behavior in question.

Unwelcome Sexual Attention or Physical Contact

Unwelcome sexual attention or unwelcome physical contact is not acceptable. This includes sexualized comments, jokes or imagery in interactions, communications or presentation materials, as well as inappropriate touching, groping, or sexual advances. This includes touching a person without permission, including sensitive areas such as their hair, pregnant stomach, mobility device (wheelchair, scooter, etc) or tattoos. This also includes physically blocking or intimidating another person. Physical contact or simulated physical contact (such as emojis like “kiss”) without affirmative consent is not acceptable. This includes sharing or distribution of sexualized images or text.

Disruptive Behavior

Sustained disruption of events, forums, or meetings, including talks and presentations, will not be tolerated. This includes:

‘Talking over’ or ‘heckling’ speakers.
Drinking alcohol to excess or using recreational drugs to excess, or pushing others to do so.
Making derogatory comments about those who abstain from alcohol or other substances, pushing people to drink, talking about their abstinence or preferences to others, or pressuring them to drink – physically or through jeering.
Otherwise influencing crowd actions that cause hostility in the session.

Influencing Unacceptable Behavior

We will treat influencing or leading such activities the same way we treat the activities themselves, and thus the same consequences apply.

Consequences of Unacceptable Behavior

Bad behavior from any attendee, speaker, sponsor, volunteer, or staff at our conference, including those with decision-making authority, will not be tolerated. Intentional efforts to exclude people (except as part of a consequence of the guidelines or other official action) from activities are not acceptable and will be dealt with appropriately.

Reports of harassment/discrimination will be promptly and thoroughly investigated by the people responsible for the safety of the space, event or activity. Appropriate measures will be taken to address the situation.

Anyone asked to stop unacceptable behavior is expected to comply immediately. Violation of these guidelines can result in you being ask to leave an event or online space, either temporarily or for the duration of the event, or being banned from participation in spaces, or future events and activities in perpetuity.

In addition, any participants who abuse the reporting process will be considered to be in violation of these guidelines and subject to the same consequences. False reporting, especially to retaliate or exclude, will not be accepted or tolerated.

Reporting

If you believe you’re experiencing unacceptable behavior that will not be tolerated as outlined above, please contact the conference organizers by emailing deep@ocadu.ca or by contacting Jess Mitchell, Vera Roberts, or Jonathan Hung directly at jmitchell [at] ocadu [dot] ca; vroberts [at] ocadu [dot] ca; jhung [at] ocadu [dot] ca

Please also report to us if you observe a potentially dangerous situation, someone in distress, or violations of these guidelines, even if the situation is not happening to you.

If you feel you have been unfairly accused of violating these guidelines, please follow the same reporting process.

Who to Contact

deep@ocadu.ca

Reports will receive an email notice of receipt. Once an incident has been investigated and a decision has been communicated to the relevant parties, all have the opportunity to appeal this decision by sending an email to deep@ocadu.ca

Ask questions

Everyone is encouraged to ask questions about these guidelines. If you are organizing an event or activity, reach out for tips building inclusion for your event, activity or space. Your input is welcome and you will always get a response within 24 hours (or on the next weekday, if it is the weekend) if you reach out to deep@ocadu.ca.